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by CelineVPE on 06 Mar 11, 15:25

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Author malw  Date 23 Aug 09, 18:09  Views 2676
Description This document lists the changes made in each version of the system
Category Using This Site  Type Information
Article scope
easy-Speak information

System update log

Version 2.4l - (Not installed)
New portal block for workflow navigation.
New screen to allow a user to view multiple meetings and volunteer for roles/book attendance at any of them.
'Scope' of meetings presented in the calendar may be restricted to 'local' or 'only...' for Area, Division and District and not just clubs.
Minor change to the 'neighbouring clubs' screen to show District as well as Division & Area if this is not a single District installation.


Version 2.4k - 8th Aug 2009
Additional validation to prevent a Club Admin from deleting a user status that is used in the Club Control Panel for Visitor or Mailing List and to ensure that the status used in the CCP is not that of a full member of the club
New agenda print format 4 using a different column sequence: Time, Event, Role, Presenter, Duration
Fixed minor bug where the book-a-speech icon was not available to regular club members on the speech chart.
Added the option by club to show Toastmaster achievements (CC etc) on the agenda screen and/or printed agenda.
Extended the agenda message field to allow any size of text (some clubs wanting to show the TM mission statement)
Added links to the activity charts back to the relevant club meeting and numbered the speakers on the 'list by role chart' to allow it to be used as a sign-up sheet. (Kai Steinbach)
Added another split to the backup files.
Added sort of available block files in the portal block setup (otherwise the sequence was OS dependent)
Added the meeting theme into the print out of the List by role chart a.k.a. the Sign-Up Sheet. (Kai Steinbach)


Version 2.4j - 20th July 2009
Various edits needed to support language translation of date formats
Date select format changed to support US sequence of Month,Day,Year
Fixed minor bug that 'Next Meeting Manager' displayed the full name ignoring privacy preferences
Minor change to the Google map input to reduce time to create a new club
Additional listing of the clubs affected when deleting an Area or higher in the Admin Control Panel
Modified the 'neighbouring clubs' screen to show all clubs for a District installation but only active easy-Speak clubs elsewhere.
Added feature for admin to mark user e-mail addresses as invalid.
Enhancement to allow a text description of meeting days and times to overlay calculated info the club summary screen and agenda.

Version 2.4i - 11th June 2009
Corrected bug where distance on the 'neighbouring clubs' screen did not display units as miles or Km.
Added new information and links in the ACP to assist the webmaster in understanding Club activity and managing Club data
Added new split in the data backup routines to reduce the maximum file size downloaded in any one part.
Dropped redundant data from the agenda and calendar tables
Added icon to book a speech for anyone attending a contest at Area or above
Fixed minor bug that prevented Club Admin from opening Club Setup screen
Fixed bug that prevented a template with a very long name from being saved properly
Minor update to allow a role to repeat 16 times (was 15)
Reworked data backup routines to create local files that may then be downloaded by FTP
Update to the Admin Club management summary screen to give easy visibility of new officer status by club

Version 2.4h - 12 Feb 2009
Upgraded validation of username to prevent blanks, @ etc and to protect privacy by preventing the use of a full family name in the username.
New utility in the Admin Control Panel to run SQL reports made available by the development team.
Speech objectives pop-up added to the Workbook summary on the speeches chart.
Changed Club edit in the Club Control Panel so that all meeting times will be corrected if the Club changes the data entered for its timezone.
Changed database structure to allow District F to be added
Added a new sort by speech progress to the membercharts (Kai Steinbach)
Added new meeting type 'District Executive Council' and changed programs to allow a District override of the officers attending Training, Council and Exec Council

Version 2.4f - 28th November 2008
Added a link to the venue detail for non-Toastmaster events.
Added an ability to upload multiple photographs to the Album in a batch
Reworked all icons in preparation for the language versions (Thanks Kit!)
Extensive additions to the information held for each workbook and speech in preparation for putting speech objectives on the mentor's and evaluator's e-mail and optionally on the printed meeting agenda.
New Admin screen to manage workbooks and speeches.
New pop-up screen to show speech overview and objectives (from the agenda and speech list screens)
Changed meeting e-mail 3 to Speakers and Evaluators and Mentors' e-mail to list speech objectives
Speech objectives optionally shown on the agenda screen
Fixed a minor bug that stopped member status being listed for non-attenders on the agenda screen
Added an option to show 'Apologies' as well as the attendance list on the printed agenda.
Changed the Club Maintenance to use a pull-down of possible agenda layouts

Version 2.4e - 5th November 2008
New facility to allow a Club administrator to reset a club member's password
Change to the navigation block so that a selection list of Districts is presented as a dropdown
Additional items on the Calendar menu dropdown to jump direct to either of the next two months
Additional item on the profile to allow a member's address to be displayed to club members
Fixed a bug where CCP settings for officers were not honored for file attachments in the Club forum
Added option to hide certain status of members from the Club userlist.

Version 2.4d - 26th October 2008
New switch added to the user status screen for each club to allow a status of full membership but not allocate roles to these members automatically.
Fixed minor bug introduced in v2.4c that prevented access to 'Club Exec' meetings
Added a print option for District|Division|Area Council meetings
Changes to the Administration screen for Photo Album to ease reorganisation or addition of albums within the existing Toastmaster structure and rework of the Photo Album itself to use this and link the menu system to the club associated with an album.
Upgraded the 'User' portal block to show a user's associated clubs and allow the site admin to configure which data will display in the block.
Changed the Google Maps screen to be 100px wider
Upgraded the user block to present links to the next meeting for all clubs associated with the logged in user.
Reinstated the user ranks presentation to recognise the easy-Speak guru, development and translation teams
Added a check to duplicate creation of duplicate meetings
Added new index to the calendar table to improve lookup speed.

Version 2.4c - 11th October 08
New meeting type [Area|Division|District] Council
Removed the user switch 'Following old CL track'
Improved the potential attenders list for Area & Division events
Added an option in the CCP to allow Judges to be hidden in Area|Division|District contests
Meeting Managers now see full names for anyone assigned a role or attending the meeting
Added a reminder to add a speech title when Speakers confirm and the title is 'TBA'
Coloured the prompt red on the Speech assignment screen when there are Educational presentations in the queue.
Changing the template used for a meeting now preserves the speech titles and times previously entered.

Version 2.4b - 4th October 2008
Added feature to allow an existing user to be added more easily to a club membership.
New set of administrative tools to manage language variables for the translation team.
Added administrative tools to assist the development team to manage language variables.
Added 'club short name' to be used in the navigation blocks.
Added a 'Book a speech' button to the agenda screen.

Version 2.4a1 - 1st September 2008
Minor update to allow the agenda page and member charts to be sorted according to a club preference.


Additional choice of a narrower column for role name and smaller font for the action description when printing agenda
Changed the names shown on buttons when recording actual meeting detail.

b]Version 2.4a - 29th August 2008[/b]
Complete rework of the Toastmaster permissions to speed up access and aid future programme maintenance.
Added new database indexes to speed access.
Increased the number of words used in hyperlinks for 'Click here to...'.
Changed wording on meeting screen to say 'Following...' instead of 'Next...' to avoid confusion with similar menu item.
Added further non-Toastmaster educational options in the 'Competition and Other Speeches' manual.
Added the book-speech button to the userlist for full members and give access to it for member, their mentors and computer buddy in the membercharts and userlist.
Added new 'greyed out' buttons to the view agenda screen which show action already taken in the hope of reducing confusion about the 'thumbs' buttons for new users.
Changed '...the next meeting of...' to show the date in agenda e-mail one.
Remove the use of usergroup from the agenda e-mail, changed the unsubscribe link to use the club number .
Now retain the topic_id while the agenda e-mail screen is in use to prevent the user inadvertently changing to another club in another tab on the same browser.
Retain the club_id while the mass e-mail routine is in use - same reason as above.
Hide Toastmasters membership number from everyone except the member and Club or District officers.
Minor change to the button names when confirming actual roles and attendance.

Version 2.4 -23rd August 2008
Rework of the Toastmaster items in the Club Control Panel to remain within the club selected at entry even if the user has moved to a different club in another tab of the same browser - which should remove false alarms from the anti-hacking system.
Complete rework of the club selection and club_data code across all screens to make it more efficient and faster.
Additional validation to prevent a club from deleting their normal meeting location - and disappearing from all screens!
Added quick e-mail buttons to the bookings list screen to give a conference admin easy contact with attendees.
Upgrade the Administrators' merge user routine by adding lists of possible duplicates with links to show detail and merge.
Improved the Administrators' overall forum_auth routine to give separate action for TM club and non-club forums.
Changed the Leadership awards tracking so that awards are now only shown in the Member charts while the member is working on it and for six months after completion.
Added a system scan to check how many club officers may be contacted by members of the public (hidden phone numbers etc) and changed the Cub data screen and the Division/Area summary screens to warn if a club is not possible or not easy to contact.
Added a new mass mail facility for the system Administrator to inform Club Presidents, Division and Area Governors when a club cannot easily be contacted and remind them of the normal meeting time and location published in the directory.
Increased the number of characters displayed in the navigation box for long club names and made this smarter when tying to avoid truncating a word.
Fixed a bug where confirming one role on the role or speech allocation screen would confirm all occurrences of that role.
Added a link to an alternative map showing Divisions and Area structure to the maps2 portal block
Improved the user search function so that it will also search for a Toastmaster membership number and display the result to an officer if the user is not associated with any club

Version 2.3 - 8th July 2008
Added major new feature - the ability for club officers to upload documents as file attachments in their club forum.
Added the club's forum to the menu bar
Changed the meeting edit screen to allow the VPE to switch to a different agenda template after the meeting agenda has already been created.
(Previously assigned roles and speeches will be retained if they exist in the new template or deleted with a warning if not)
Member profile screens changed to show any incoming officer role known during the changeover period.
Fixed a minor bug that completed workbooks were displayed in the charts when they should not be.
Fixed a bug where the 'invitation' for a logged in user to attend a training event was not shown on the agenda screen.
Changed the allocation screen for training events to allow roles to be assigned to officers and anyone else with full member status in that Area/Division
Changed the club officers screen to prevent changes to the CURRENT officers during June - forcing the user to enter the new year data on the correct screen.
Extended validation of user e-mail address to try to cut down on the number of typing errors.
Update of the administrator's routine to merge two users to include additional tables and fields from recent updates.
Removed the large X across the missing_photo image used in the club photo gallery.
Added support for multiple CSS which may be set by club within one template.
Correction of a bug which shifted the displayed date that a speech had been delivered by one day in some timezones.

Version 2.2s - 12th June 2008
New portal block listing all Divisions and their associated Areas and detailing training or contest dates.
Minor change to 'next meeting' for Area and Divisions to look for ANY meeting rather than one particular type.
Change so that club officer training expects officers for the incoming year from April onwards.
Changed the badges printed for District training to show names and incoming roles from April onwards.
Removed mentor's e-mail from anything other than a club meeting.
Corrected a minor bug where a President accepting roles for a meeting would also confirm roles that had been re-assigned or refused earlier.

Version 2.2r - 6th May 2008
Corrected a minor bug which caused some pages in a portal pageset not to be displayed if one of the pages in the set was restricted.
Changed anti-spam program to allow repeat email setting to be set in seconds
Installed latest CBack update
Changed club edit program to remove meeting numbers from any level other than a club.
Added the detail member history pop-up by club to the member's profile.
Various minor changes and improvements in the Candidates Corner feature.
Group e-mail selection now sorted by Group name.
Group selection 'where you are a member' now includes groups where you are the moderator
New maintenance screens for the Conference on-line booking data including copying the pricing structure from another conference.

Version 2.2q - 6th March 2008
Addition of new modules in the Educational Series and changes to the speech chart to allow display of modules numbered higher than 10
Fixed a bug where re-opening a meeting did not properly reset the status of speeches made at that meeting.
Added a further check that clubs are closing past meetings before working on new ones (needed to confirm actual results, generate club, mentor and CL data and prepare for auto role-allocation at subsequent meetings).
Changed the 'Find clubs - maps' to include the meeting address in data displayed in the bubble.
Latest phpbb security update
Club officer changing a members e-mail address will now reset the 'invalid e-mail address' flag if set.
Cleaned up the system admin functions for 'upload an image' extension.
Corrected a bug where available speeches were sometimes listed more than once in the allocation pull-down for Area contests
Made all available speeches for clubs in the Area selectable for Area contests

Version 2.2p - 20th January 2008
New portal block 'FreeRice' which runs a vocabulary game and contributes rice the the UN world food program
Fixed a bug that deleted a user's profile photo if they used the TM user edit screen to load or delete a photo for another member.
Fixed a bug where the number of possible meetings and percentages were not correctly calculated when displaying statistics for a member.
Minor update to remove from the Mentors' meeting e-mail all roles marked as delivered by the Club President (Club business, Awards etc) since they repeat at every meeting.
Change to update the 'last on-line' information when a member clicks on one of the links in the meeting e-mail.
Fixed a bug that caused incorrect CL data when a meeting was re-opened and then closed again. The program now allows the VPE to tick or un-tick any CL role at the meeting.
Improved the CL role recognition so that the 'Grammarian & Ah-Counter' role will match to assignments for either one.
Additional detail data screen to allow the member, their mentor and the VPE to see full details for the history of roles accepted or refused recently. Added this as a pop-up on most screens that list 'last role' or 'last spoke'
Fixed a bug that only listed club officers who confirmed attendance prior to COT in the attendance e-mail.

Version 2.2o - 24th November 2007
Trapped 'User not found' errors created by broken web-browsers that were driving me crazy!
Added a new meeting e-mail to advise details to the Mentor where their mentee has a role at the meeting.
Changed the 'Reply to' processing for all meeting e-mail to make it clear who actually pushed the button if it was not the VPE.
New link 'Upload another photo' after success using the photo upload routine.
Improved feature for the site admin to change a user's password and automatically generate an e-mail with the new credentials.
Changes to the CL report so that it does not list potential Table Topic speakers if they have said that they will not attend this meeting.
Minor change to the 'next meeting' text at the foot of the printed agenda.
New option in the Club Control Panel to hide the Portrait Gallery from non-members
Improved the Word-of-the-Day feature at easy-speak.org so that the sound icon will display for all versions of Internet Explorer. Finally got the sound file upload working correctly.
Added a link to wotd.easy-speak.org to the meeting e-mail addressed to the Grammarian.


Version 2.2n - 26th October 2007
Changes to the database backup routine to allow the data to be split into smaller chunks making it easier to restore on a test server.
Updated the 'confirm actuals' meeting screen to prevent the VPE from recording 'No' for members who did not advise attendance. (Leaving their status as 'not advised')
Fixed a bug where a CL activity was not offered on the report when a previous project could have used this role but was completed without this role.
Added an option in the Club Control Panel to hide the memberlist and meeting attendance from non-members.
Added the facility to make the TME the Meeting Manager automatically whenever the role is assigned (option set in the Club Control Panel).
Added an option to allow the TME to change the meeting theme and timings on the agenda (option set in the Club Control Panel).
Improved the edit_agenda and agenda_email routines to request login and continue when the user connection has timed out.
Fixed the Search>Search User routine so that it will not find a member who's name is hidden from the logged on user.
Improved the note on the speech allocation screen to make it clear that Educational presentations can only be assigned to 'Educational' items in the agenda (and not to 'Speakers' )
Added a feature to disable auto role-allocation if too many old meetings remain unclosed and a site-configured option to restrict the number of old meetings that may be left without confirming actuals.
Fixed a bug that caused the 'next meeting number' not to increment for each new meeting.
Fixed a bug that allowed a user's name to be displayed for Area and Division contests when the name was marked as 'Club members only'
Added validation to prevent a blank agenda template from being saved.
Added a fix to ensure that the meeting roles 'Speaker' and 'Educational' always have the correct system status for 'Role is speaker'.
Added 'http://' to the evil _GET list in the security engine.


Version 2.2m.1 11th September 2007
Minor update to replace all the links to Toastmasters International
Removed 'Hello XXX' from the profile e-mail template

Version 2.2m 2nd September 2007
Fixed bug that prevented some CL roles from showing on the CL report and added Table Topic Speaker to the report (if the meeting has a table topic session)
Fixed a problem with quoted text causing unwanted blank lines when used in a club welcome message.
Fixed a bug selecting the wrong CL project when a meeting role may qualify for multiple CL projects.
Added code so that a 'default district' in the Admin Control Panel will stop the display of multiple districts in the navigation block when a District installation is hosting a few non-districted clubs.
Added non-display of club name feature to the 'next_meetings' portal block.
Print option and a location search added to the Google map screen.
Upload image now available to club officers (in their own forum and portal pages) and to KB moderators.
Increased the field size for club_closed to allow more description.

Version 2.2l- 29th July 2007
Mod to allow the club VPE or IT support to correct e-mail addresses for their members'.
Corrected data error to show that CL project three requires all three tasks.
'Find a Club - maps' now includes all Districts unless there is a default District set for the installation.
A new portal block listing the club officers.
New option for clubs using the portal to allow most of the standard menu items to be suppressed.
Resolved bug that all email addresses from the tld .pl were seen as hacking attempts
Speech list improved to show requested speeches sorted as before but booked speeches sorted by meeting date.
Complete rework of the image upload utility to replace the remote hosted images (which now include inappropriate advertising when examined full-size).
Added a new placemarker speech 'Unspecified Speech' into the 'Competition and Other Speeches' workbook.

Version 2.2k- 17th June 2007
Speech details suppressed when viewing a member's profile unless a member of the same club or the club has chosen to display charts to the public.
Added ability for the VPE to delete a leadership record added in error.
Added more choices to the links presented after allocating a speech.
Added additional validation when changing a meeting agenda line from a role which repeats to a role that does not repeat (and back)
During the changeover period for club/district officers - display the year in red to make it very obvious if the user is changing the current year instead of loading data for incoming officers.
Fixed a bug where two columns were swopped over when displaying the meeting role maintenance list.
New maintenance program for the webmaster to change the year and move incoming officers into the correct data fields.
New option to give a user choices about displaying the mobile number separately from displaying other phone numbers.
Fixed bug when recording attendance at a club executive meeting when an earlier club meeting was not finalised.

Version 2.2j - 3rd June 2007
Resolved a bug where a member's request not to display their name was not honoured in the Speech List.
Addition of a new privacy switch to display or hide the Member Charts and Speech List for a club from non-members.
New input choice when importing members and speeches from a spreadsheet to allow for Excel changing the separator character when the user's PC has 'European' number formats specified.
Additional validation when uploading new members from a spreadsheet to prevent a username that is too long or an e-mail address from being used as a username.

Version 2.2i - 21st May 2007
Addition of timezone to the users and club data screens and the fields available on members' records for club officers to edit.
Additional choices for direct links back to various screens after allocating roles etc.
Corrected a bug where speech history loaded from a spreadsheet was shifted by a day in some timezones.
New option in CCP to display the location name on the javascript next meeting link.
New Photo Gallery of Club members.
Feature to allow NEXT year's officers to be loaded in preparation for the changeover. Additional fields on Officer data, changes to officer maintenance to automate VPE>President>IPP etc.

Version 2.2h - 30th April 2007
A new feature to provide a small piece of javascript that a club may paste into their own website. It will display the next club meeting date automatically from this site with a link to the meeting detail.
Meta description and meta keywords added to the portal page configuration for each page.
Satellite and composite views added to Google maps.
Ability added to the speeches chart for the VPE to book a speech for any member.
Added a feature to meeting role assignments to make it easy to change the sequence of speaker and evaluators.
Additional options to select the next screen after making meeting changes.

Version 2.2g - 31st March 2007
Addition of an option to specify the last {Whatever}day of the month for club meetings and changes so that the correct next meeting date is calculated automatically for this and for clubs that meet on alternate weeks.
Minor validation change to allow a club administrator to add a user without an e-mail address.
Fixed a bug where the user-entered text for an e-mail inviting a friend to a meeting was over-written by the standard text.
Reworked attendance and role/speech allocation for Area and Division contests to include all known members for all clubs in the Area.
Added a facility to the speech workbook summary to give the VPE an easy way to delete a workbook created in error or to show that a user has completed a workbook and that it should no longer be displayed on the speech chart. (Speeches from completed workbooks are still displayed on the user profile.)
New portal block program to select and display an article, or series of articles, from the Knowledgebase.

Version 2.2f - 25th March 2007
Additional option in the CCP to present all membership lists for the club sorted by Family Name instead of First Name.
Addition of a new Word of the Day facility to be managed by a group of Toastmasters and hosted at http://easy-speak.org.
Two new portal blocks: Word Search on dictionary.com, thesaurus.com or reference.com and 'On this day' from reference.com.
Corrected a bug where htmlentities were displayed in officer mass e-mail.
Additional label choices for attendance badges and the option to re-print part sheets.
Two new links on the TI page - e-shop and change member name.
Minor change to meeting e-mail 3. Will now remind a member about a meeting if they accepted the role more than two weeks ago.
New ability to swop assigned members around within Speaker and Evaluator roles for a meeting.

Version 2.2e - 9th March 2007
Changes to the speech workbook summary so that the VPE may change/add speech titles for all projects from here
Rework of date and time displays to fix a bug when displaying major time differences from GMT.
Extension to conference booking screen and the confirmation e-mail to highlight a payment message
Updates to Conference event administration to allow conference admin to make their own changes.
Remove bug where two live conferences would display on each others pages.
Addition of the Candidates Corner feature for a District.

Version 2.2d - 20th Feb 2007
New administrator utilities to facilitate moving a club and all its data to a new installation of the software (preparation for D59 implementation)
New choices for label size etc when printing attendance badges.
Corrected the confusing error message which displayed if a club administrator tried to duplicate a user.
A new portal block which will automatically display forthcoming meetings for a club (and optionally include neighbouring clubs)
Improvements to the agenda 'e-mail three' which now identifies a role that may be evaluated for CL and reminds the member to bring their manual to the meeting.
Added a checkbox on the club mail screen to attach a link to the next club meeting.

Version 2.2c - 3rd February 2007
Completion of CL tracking - leadership awards are now transferred automatically when a meeting is 'completed'
Addition of Officer Training as a meeting type - will automatically enroll all current club officers in the selected Area/Division/District.
Addition of Identity Badges that may be printed for meeting attendees (main use Conferences and Training but available for all meetings)
Changed validation to prevent the meeting manager from changing an agenda item when a person is assigned to the role.
Extension to the Conference management programs to calculate the quantity of individual components needed to satisfy the packages booked.
Changes to the meeting e-mail so that it is now sent with 'from' and 'reply to' addresses of the club meetings e-mail address if this exists and the user's address if it does not.

Version 2.2b - 26th December 2006
Addition of 'District website' and other sources when tracking the addition of new members (suggestion from Shay McInerney)
New 'captcha' images to prevent spam-robot registrations and spam postings from robot guests.
Addition of auto-generated site maps to aid searchbot indexing
Significant security upgrade, new admin features for user management.

Version 2.2a - 14th December 2006
Addition of tracking information for the new CL including: New Memberchart showing progress on all Leadership manuals, Detail screen to display progress and remaining items for a member on any award, Screen for the VPE to add or change completed items.
Report screen to show CL roles for evaluation at the meeting - along with a list of first time roles and first time visitors.
Strengthened the validation to prevent the VPE from creating agenda items which repeat (e.g. Speakers) without assigning which repeat number this item is for.
Addition to the block file newest_pic to allow selection of a specific picture instead of the most recent in a category.
Fixed a bug where a speaker who was 'no show' for a meeting left the speech only half canceled.

Version 2.2 - 30th November 2006
Installation of the IM portal re-configured to allow clubs to create their own website within the District framework.
Options to allow a club-specific banner and club-selected CSS.
Resolution of a bug where the 'Loosing interest?' e-mail was sent ignoring acceptance of future meeting roles.
Additional anti-abuse tracking on all e-mail sent.

Version 2.1c - 18th November 2006
Minor cosmetic fixes; 'Date last spoke' was not displayed for a member of more than one club with multiple active workbooks, Adding a new user to an active club did not return to correct screen when finished.

Version 2.1b - 6th November 2006
Conference pages now switched on from control panel and removed automatically by date
Finally got round to removing the BBCode from e-mail detailing new postings
New text editor for Postings, PM, KB and portal BBCode with better user interface and additional control over text and image layout

Version 2.1a.1 - 27th October 2006
Additional anti-spam mods applied to guest postings

Version 2.1a - 26th October 2006
Considerable extension to the Conference event booking software

Version 2.1 - 8th October 2006
Extension to allow creation on Conference Events, Conference sub-site and display of the Conference Team
Screen to allow selection and booking of a conference package
Change to Organisation e-mail so it is now sent with a 'reply to' of the user's own e-mail address.
Update to Organisation e-mail to allow a Sysadmin to send e-mail in the name of another user.
Added 'Only for Toastmaster business' warning to all the e-mail screens.
Added ability for a Sysadmin to revoke a user's e-mail privileges.

Added pageset global headers to make it much easier for the webmaster to create a new subsite with common headers on most pages

Version 2.01i - 20th September 2006
Added club number to the fields searched with 'Search club'.
Added feature so that the calendar by default only shows local events.
Fixed problem if in the process of sending Organisation e-mail and changed Org. in another screen
Mod to allow an Administrator to add a club officer without an e-mail address

Version 2.01h - 15th Sept 2006
New option to print address labels for District/Division/Area/Club Officers
New portal block available using 'Say What?' Quote of the day.
Updates to prevent users with invalid e-mail addresses from sending PM or E-mail and generating errors.
The 'virtual' workbook for contest speeches not now displayed, irrespective of club options for displaying normal workbooks and assignments.
Changed the club navigation block to include a display of club names.
Added 'Neighbouring Clubs' to the navigation block when a club is slected.
New configuration option for the portal TM news block - it may now be set to scroll and only require a smaller box.
Changes to shorten the url when printing an agenda - to reduce the possibility of this being wrapped over two lines when sent by e-mail.
Added ability for the web-master to create a sub-site with its own banner and menu set - for example a conference.

Version 2.01g - 27th August 2006
Added 'Neighbouring clubs' to the club data screen
Added support for Yahoo! e-mail discussion Group
Added a display of the original PM when replying
Added new menu item 'Toastmaster International' and moved all the links to this page from the District directory.
Added administrator utilities to change user_id on postings, kb and photos.

Version 2.01f - 18th August 2006
Resolved issues of 'non-active' clubs being presented with options that they could not use.
Improved way for 'non-active' clubs to book their events into the calendar
Changed permission system so that District/Division/Area and 'non-active' club officers have access to their discussion forum and are able to change news and welcome items without reference to the usergroup.
Added 'Go' button to the club select screen
Changed VPE access to completed speeches so that these may now be moved to another workbook when this information was entered in error.
Added feature to hide 'Dormant' clubs
Resolved a bug where edit of non-active club officers would jump back to the District when completed.
Changed club data screen to show mobile instead of fax number
Changed agenda e-mail routine not to offer the member category 'no more email'
Added redirect table and a new 'redurect url' field on the club records to facilitate redirecting users who continue to use the old address when their club or District has been moved to a new domain.
Added code to redirect automagically any access to a club marked in this way.
Minor change to record the 'went live' date for clubs using active data management.

Version 2.01e - 4th August 2006
Added 'Find a club' feature using Google Earth - can show a whole country or zoom down to the street level map for a club.
Installed single district version of the software for District 71 as www.d71.org
Added 'Search for a club by name on the TMI website' feature
Added 'Word of the Day' feature using www.dictionary.com.
Added fields to the user record to track who made the last change, and when

Version 2.01d - 22nd July 2006
Added the District/Division/Area directory screen
Added District/Division/Area mass e-mail screen

Version 2.01c - 16th July 2006
Added a series of utilities to import data showing club officers for all clubs in a District or Division (provided by Toastmaster International), check if the members currently exists, add them if not and send them an e-mail with their username and password. Then change the officer data for 'summary' clubs and compare TMI information to easy-Speak information for active clubs.
Added a new utility to automate the creation of additional data when a club moves from 'summary' to 'active'.

Version 2.01b - 7th July 2006
Added Country and Postcode to the user record and display this on all address screens.
Added fields to the user import function for CC and CL etc and the user's address, postcode and country.
Added many new data fields to the initial club duplication screen in preparation for a mass upload of D71 data.
A small change to print the additional time allowed for questions etc on the agenda for certain advanced assignments rather than just allow this time in the program.
Added administrator functions for mass edit of GPS and map data codes for clubs in a Division.
Changed the administration function to reduce the amount of data loaded automatically when a non-active club is created or users are uploaded for the District Officer Directory.
New features to simplify adding users for the non-active clubs, Area, Division and District Officer directory
Changed the maintenance screen for District, Division and Area to remove information that is only relevant to clubs.

Version 2.01a - 31st June 06
Installed Administrator utilities to manage maps and installed the clickable maps for District 71
Minor fix to prevent VP-E from removing the repeat number from Speakers and Evaluators etc.
Security change to allow District Officers (Area and above) to view phone numbers etc marked as 'Officers only' for members of that District's clubs.
Security Change to allow District Officers in the direct heirarchy for a club to change the current officer data and load new members. (Restricted to clubs which are loaded for District directory purposes and not 'active' i.e. not clubs using the management features to run their meetings)
Changes to allow a club to mark a user status as 'prohibit email' to prevent inadvertent spamming to that group.
Installed Goggle maps as a 'find a club' option with links to this screen from club data and meeting agenda screens.
Added Knowledgebase moderators as a new option to ease the annual maintenance when District officers and moderator responsibilities change.

Version 2.01 - 22nd June 2006
Installed new navigation block and conference blocks.
Changed 'CTM' etc to the new form CC etc

Version 2.0 - 17th June 2006
New page banner and pull-down menu bar
New portal pages to present news and information in a more structured way
Re-presentation of all screens to fit the new navigation and style
Added a 'back' link to all the VP-E meeting screens to make the return path more obvious.
Added new links back to the TMI website for District, Division and Area information.
Removed all remaining use of the club administrator group - now all managed by club officer permissions.
Added links back to edit the club data or add members etc on the TMI site (Only available to officers selected in the club control panel)
Changed list of members for a meeting to show the attenders first (Request from Wen Bin of Spa Speakers and Warwick)
Added a new feature so that Educationals are booked, scheduled and recorded in the same way as speeches (but the manuals identified by being indented with a >> in the speech lists)

Version 1.01c - June 2006
Added two new lookup buttons on the Club data screen to pull Educational Awards from TI
Resolved the anoying problem of all the times being incremented on each access of the Club Control Panel.
Made changes so that Educationals may be scheduled and recorded as a type of speech.

Version 1.01b - 17th May 2006
Additional 'Add Event' button on the Calendar screen and added option to display the speech queue by 'last spoke' or by 'first requested' date. (Both suggested by Samantha from Guildford Speakers)

Version 1.01a - 25th April 2006
Additional screen to give overview on all speeches for a member from one workbook.
Minor improvements in selecting the club when booking speeches for dual-club members.
Changes to the Photo Album to allow sub-categories (photos by Conference for D71)
Cosmetic change to remove menu items that are not relevant when a District is selected.

Version 1.0 - 16th April 2006
Significant update to include automatic allocation of meeting roles and internal rework to improve speed
Update to the Speech booking screen so that the VP-E may record a speech presented at an external (non TM) event.
Added a button on the Club and Officer Information screen to jump straight into the Distinguished Club information for this club on the TMI web-site.
Added a link from the meeting agenda screen for the meeting manager or VPE to edit a speech title.
Reduced the restrictions so that the VP-E may edit speech titles for speeches which are 'completed'.
New colour schemes 'CoolBlue' and 'SubBlack' available for user selection.
New screen template system which pre-compiles and caches to speed on-line response.

Version 0.9m - 11th March 2006
Preliminary release of version 1.0 to allow beta testing of auto-allocation by club VPEs.
Addition of 'User not active' and 'Requested interval between speeches' to club/user record screen.
Addition of five new fields to the Club Control Panel to allow setting of meetings before first role and first speech, minimum meetings before repeat a role etc.
Addition of a link back to the allocation screen when presenting confirmation that attendance or role allocations have been updated. Added another link to the allocation screen for the NEXT meeting to assist in preparing a schedule for several meetings in the future.
Added a 'nag' screen to take the VPE back to a previous meeting that has not yet been closed before allocating roles for a current meeting.
Addition of seven new fields to the Meeting Roles screen to cover the new CL requirements and auto allocation of roles.
Added a choice on the Club Control screen to allow a choice of whether to print the attendance list on the agenda. (Yes, No, Detail only)
When a meeting is deleted all the subsequent meetings are now renumbered and the 'next meeting number' for the club corrected.
Small change to the Knowledgebase system so that the e-mail sent to Knowledgebase moderators to advise that an article has been added or changed now includes a brief summary of the author etc.
New field added to the user record so that a user may restrict their name to be visible only to officers of their club or fellow club members.

Version 0.9k - 23rd February 2006
Added an option to display ALL speeches in the user profile.
Cosmetic changes to the Speeches Chart
All charts now display 'Joined Date' when sorted that way (replaces a chart specific field).
Additional protection against auto-registration robots.
Added CL evaluation and Membership campaign data to Club Control Panel
Added TM awards and 'Introduced by' and 'Old CL track' indicator to the Club/User screen
Now display TM awards (CTM, CL etc) on the Memberlist and Member Charts
Added two new charts to display visitors and new members introduced as part of a membership campaign.
Changed the 'Add user' screen to default to 'Visitor' status if a new member is added from the Agenda screen and default to 'Mailing List' status if added from the Memberlist.
Added a 'helper url' link to the Club Officer data and a hotlink (normally Knowledgebase) when the officer name is displayed.
Added the fun option to reverse all the lines on the agenda. Also made changes so that the top line may be moved down to the bottom in one click (and vice verca)
Added a visual confirmation for guest postings to discourage spam robots.
Updated the online view to show names for searchbots (e.g. Google) instead of just 'guest' and display 'Who is online' at the foot of the News and Calendar pages in addition to the Forum overview.
Several more changes to make the system more accessable to searchbots and better indexed by Google.
Added 'Forum' to the menu system to help users to find the discussion area

Version 0.9j - 29th January 2006
Modification to take the VP-E back to the 'Confirm Actuals' screen when a meeting has only been half confirmed.
Increased the possible settings of number of days in the Club Control Panel for 'Auto visible' and 'Allow members to Volunteer' to suit clubs that plan their schedule further ahead.
Added a new feature to advise the VP-M or other club officers by e-mail if a member refuses roles at nn consecutive meetings. (Set by club)
Changed the edit routines so that authorised club officers may now delete a meeting created in error.
Cleaned up the menu and front page to make them more consistent and with an improved login box.
Spent significant time resolving the "Why do I have to log in twice sometimes?" bug.
Improved site history logging and display.
Suggested meeting date for new meetings is now calculated from the last TM meeting on file, the club's normal meeting weeks of the month and meeting day. 'Add another event' option added to the confirmation message.

Version 0.9i - 30th Dec 2005
Changes to several screens including memberlist and user profile to show the officer name for club officers.
Changes to allow the 'participation' chart to look forward to future meetings if required (default set by club)
New chart to present a list of roles taken at recent meetings in a format suitable for printing (words rather than symbols with description shown in a cursor 'hover')
Another chart -similar to the foregoing but listed by role and then showing the member that took the role.
'Printable' option added to all charts (narrower and no header data)
Variety of cosmetic improvements and completely re-worked Knowledgebase system.
Further additional security, logging and data backup routines.

Version 0.9h - 10th December 2005
Installation of several additional security features after two (failed) hacking attempts on Thursday night.

Version 0.9g - 4th December 2005
Cosmetic change to improve presentation of previous evaluators for a member when assigning roles for a meeting
New function to allow more easy creation of a new club members or visitors.
Fixed a bug that caused every member to watch any agenda where they had confirmed attendance.
Added option to the Club Control panel so that display of the manual and assignment for each speech on the agenda may be turned on or off by club.

Version 0.9f - 23rd November
Minor changes to user statistics to include the number of speeches requested and booked and to limit the information presented for a member who joined recently to the meetings held since their joining date.
Added a sort selection 'Joined' to the member list to allow easy location of recent additions to the 'mailing list' or 'visitor' status.
New screens for Club Charts showing speeches made, roles and participation by member

Version 0.9e - 13th November 2005

Addition of a computer 'buddy' who is able to book speeches and attendance at meetings etc. on behalf of members who are not computer users. (Only part complete)
Addition of the Evaluator to information kept on speeches already delivered so that the meeting manager may avoid assigning the same evaluator repeatedly. (Suggestion from Nick Benning)

New screen to assign speeches to the agenda for a meeting and update timings etc (using the 'queue' of un-assigned speeches submitted by members)
Changes to the previous Role Assignment screen for a meeting so that speaker information is shown with previous evaluator information (but the speaker may no longer be changed by this screen)
New options on the Club Control Panel and Club Officer Control Screen to define by club and officer which users are able to assign speeches for a meeting.
Installed phpBB latest security.

Version 0.9d - Installed 31st October 2005

Changes to the user profile to include address and Toastmaster membership number. Option for users to hide phone numbers and address from anyone not a member of their club or restrict visibility to club officers from their club.

New screen for certain club officers to maintain TM membership number, member 'status' and mentor for their club members.
Additional restricted option for certain club offices to change telephone numbers and address for members.
Certain club offices may now upload a profile photograph to show in a member's profile.
Edit icon added to the membership list and group list to give easy access to the new maintenance screen.

New data presented at the bottom of a user's profile screen showing membership of Toastmaster club(s), speeches requested and scheduled for future meetings and speeches recently presented.
Option on this screen for the member or VP-E to enter details and book speeches for future meetings.

New screen showing all speeches in the 'queue' for future meetings of the club and the last 50 speeches made at the club. Links back to the agenda when a speech has been assigned to a meeting.

New pop-up window allowing selection of workbook and entry of speech detail. (Accessable by the member and VP-E from all lists showing forthcoming speeches)

Changes to the dialog box that lists details of who has recently performed a role (used by the meeting manager when assigning members to the role) to make it possible to send a personal e-mail to a member without leaving this screen.

    
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