Outside the meetings

Ensure the meeting location has been booked
Maintain Club equipment in working order and check after every meeting to ensure adequate supplies are available

At the meeting

Arrange the room at least ten minutes before the meeting begins
Make sure the lectern is in place, the lights are set up, the banner is displayed, seats are arranged properly with comments slips and any voting slips on them
Make sure name badges are available
Greet members and guests and arrange for guests to sit with members
Ensure the meeting starts on time
Collect voting slips and count votes (if voting applies in your Club)