easy-Test - Toastmaster automation! :: easy-Test - Toastmaster automation! :: Add an existing easy-Speak user as a member of your club
Author malw Date 30 Sep 08, 17:14 Views 6203
Keywords
Description How to add an existing easy-Speak user to your club.
Article scope easy-Speak information

Add an existing easy-Speak user as a member of your club 

It is very important that a person has ONLY ONE user identity in easy-Speak which contains all the information about that person.
This makes it easy for them - one login to remember - and it also makes it easy for you to pick up the member's past speeches and share information on current achievements.
If you have someone who already has an easy-Speak user-id, ask them for that id (or search the on-line membership list for the other club to find their user-id) and add them to your club using the 'Usergroups' screen as explained here. Do NOT create a new user-id for them.

Existing easy-Speak users may be added to your club in several ways:

If the user accesses your meeting agenda for a future meeting and clicks on the 'thumbs up' next to their name they will automatically be added to the list of attendees for the meeting and added to your club with a member status set by your club in the Club Control Panel (normally 'Mailing List').
If they attend, you may want to change their status after the meeting - maybe to 'Visitor' if you make that distinction.

Alternatively you may connect an existing easy-Speak user to your club by using the 'Connect an existing system user to your club' box at the top right of the 'Add user' screen.


    Click on the 'Add User' button (shown on the Agenda and Userlist screens)
    You probably don't know their username - so click on the 'Find a User' button and enter their first or second name or part of their address in the pop-up box.
    Select the correct user if there is more more than one possible match and press 'Select' in the pop-up box.
    The user name is transferred back to the Add user screen
    Press the 'Connect Existing User' button and their information is made available to you.
    Select the appropriate membership status, add a club mentor etc and press Submit
    The system will send them an e-mail advising that they have been added to your club.

Note - if you want this person to take a role at a meeting (maybe they are presenting the target speech at a competition or someone from a neighbouring club will be the General Evaluator) you will need to set their membership status in your club (normally to 'Special Guest' or 'Visiting Speaker').

This article explains the how to create a completely new user on easy-Speak: http://d71.org/kb.php?mode=article&k=50

This article explains the settings for membership status in the Club Control Panel: http://d71.org/kb.php?mode=article&k=31