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Joined Date: 2014-01-26, 21:19
Location: Québec City
| Post subject How to set up a new language Posted 18 Mar 15, 04:40
Translating easy-Speak into a new language requires a team of people working together towards that goal. The translation team works on a test website, districtwebmasters.org, and periodically the translated information gets copied over to the production websites. There are three production web sites: toastmasterclub.org (UK), tmclub.eu (Europe), and easy-Speak.org (the rest of the world).
The translation team is made up of various roles.
- Translation editor: Updates text used by the program variables, in the email templates, in the icons, and for the portal promotional articles
- Translation graphics editor: Updates the icons
- Translation reviewer: Confirms the text updated by the editors
- Translation team admin: Manages the team of editors, reviewers, and administrators
- Developer: Copies the translated information to the production websites and responds to translation difficulties encountered by the team
Here are the steps to take to set up a translation team for a new language in easy-Speak.
- Request that the developers add the new language to the list of supported languages on districtwebmasters.org and that they make the language files available to be worked on
- Request that the developers set up a new club for the target language and make you a team admin of the club including a new forum called "[language] Translation Group Members Discussion" (see the post "Status of language forums across the websites" for a list of the existing forums, including links to the forums on districtwebmasters.org)
- If not already done, request that a site administrator copy over the "Announcement" and "Sticky" forum posts from an existing language forum (for example from the "French Translation Group Members Discussion" forum)
- Edit these forum posts to make them applicable to your language
- Go to the Club Control Panel and edit the Club Officers:
- Ensure that there are at least 3 Team Admin roles (Team Admin 1, Team Admin 2, etc.) and that they have all permissions (except perhaps the Has VPE access to view member information permission which controls the Reviewer permission)
- Ensure that there are at least 3 Reviewer roles and that they have all permissions except the Club Control Panel permission, which controls the Administrator permission
- Ensure that there are at least 5 Editor roles and that they have all permissions except the Club Control Panel permission and the Has VPE access to view member information permission
- Create regular club meetings for the club so that the translation team members can see the text that needs to be translated for the club meeting page:
- Create at least one meeting that is, or will soon be, in the past and that has all roles used as well as actuals reported for the meeting
- Create at least one meeting that is in the future and that is active to have roles chosen
- Create the other types of meetings, such as a committee meeting, to make these web pages available to the team
- Follow the instructions in the When you are an Editor for a translation team forum post to ensure that you can see the text that you translate on the web pages
- Also, ensure that you can see the Confirmed column (you might need Reviewer permission)
- Request that a developer (site administrator?) regenerate all the language files on the districtwebmasters web site and do a last review of the translated text
- Once everything appears as expected, create a reply post to the post entitled "Request to publish the latest [language translation files" to request that the files be copied over to the production web sites
- Once you have received an email notification to the post entitled "[language] translation files now available in production", verify on the production web site that the translation language information is indeed available
- Once the language is ready to be published on the production web sites:
- Request that a site administrator create a help and questions forum on the production web sites for your language. Provide them the translated text for the following (this may already be done; but the Google translation may not be very good):
- forum name: "[target language] - Help and questions"
- description: "This forum is available to users who speak [target language] so that they can help one another in the use of easy-Speak."
- Add an Announcement forum post with the following title translated into the target langauge "Help other users who speak [target language]" with the following content also translated into the target language (see "Aider les autres utilisateurs francophones" for an example):
There are three installations of the easy-Speak software: www.toastmasterclub.org (for clubs in the United Kingdom), www.tmclubs.eu (for clubs in Europe), and www.easy-Speak.org (for clubs in the rest of the world).
This forum is available on tmclubs.eu at [URL] and on easy-Speak.org at [URL] to users who speak [target language] so that they can help one another in the use of easy-Speak. These forums are public so that anyone can search the posts for help information.
If you wish to create a post in the forum, you must have a user account on that system. If you do not already have a user account on the system where the forum is available, you can create an account for yourself on the system so that you can post to the forum.
The development of easy-Speak is in English, so most of the help and answers to questions are also in English. Please consider clicking on the "Watch this forum for posts" link for the forum, especially if you understand English well enough. This will cause you to receive email notifications of posts to the forum so that you can offer help to other user who speak [target language].
Once you have created the forum post, notify a site administrator so that they can add the correct URLs to the forums and copy the same forum post to the other installations of easy-Speak.
Request that a site administrator create a "Translation - [language]" forum on the production web sites for your language.
Create a "Guidelines for posting" post, a "Norms and standards" post, and a "Become an editor" post (all in English, so translation teams in other languages can be inspired by the wording in your posts) in this "Translation - [language]" forum, basing these posts on existing posts in another language, such as the "Translation - French" forum
Once you have created the forums posts, notify a site administrator so that they can copy the "Guidelines for posting" forum post (and possibly a "Norms and standards" post pointing to the post you created) to the other installations of easy-Speak.
Details for how a site administrator would add a new language club on districtwebmasters
- Determine who will own the new unit; this would be the primary team admin of the language team
- Find their userid number by going to Goto ... > User search, view their profile and then hover the mouse over the pm icon (ex. rwbf is 731)
- Go to Administration Panel > Club Setup and search for District: 99, Division: A
- Click on "+ Add" to create a non-club or pre-charter club
- Select the unit to copy data from: French Translation Group
- This user ID will own the new Unit: (ex. the userid number found in step 2)
- Unit Name: Translation Group
- Unit Short Name (for navagation block):
- Club Number: 123456 (since this is not really used, it can be this value for all language clubs)
- Area: 1
- Division: A
- District: 99
- Status: Active
- Club type: Community
- Click on the "edit screen" link to create the club
- Click on Forum Index > This Club > Club Officers to edit the club officers for the new club and give the person who will own the new unit the Team Admin 1 role
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