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Author malw  Date 21 Jan 08, 19:26  Views 2078
Description Checklist for Clubs
Category Contests  Type Reference

Club Contests

A Club can only participate in the Contest process if it is chartered and in good standing.

However you do not need to hold a Contest at Club level. A Club can simply choose (by whatever means it wishes) Contestant/s to represent it at the Area level.

If a Club does decide to hold a Contest …

1 - 3 months in advance of Contest
- Set a date suitably in advance of the Area Contest. Usually this is a Club meeting date, but you could arrange a separate date to avoid interrupting the normal Club meeting programme;
- Acquire the forms (Judges, Timers, Counters and Eligibility) and certificates (Participation and Top 3);
- Appoint the Chief Judge and Judges (preferably from neighbouring Clubs), Contest Chair, two Timers, two Counters and any other officials you want;
- Retrieve any perpetual trophies;
- Publicise the Contest heavily throughout the Club to encourage the largest possible number of Contestants. In particular you need to rally speech Contestants early as they will need time to prepare their speeches;
- For the Evaluation Contest, arrange a Speaker To Be Evaluated.

Before the Contest
- Put together the Agenda (download example template at http://d71.org/kb.php?mode=article&k=109) and arrange copying;
- Arrange for two stopwatches to be brought to the meeting, one for each Timer;
- Ensure all forms, certificates and any trophies are brought to the meeting.

Contest Officers roles and responsibilities
Contest Chair: See http://d71.org/kb.php?mode=article&k=53
Chief Judge: See http://d71.org/kb.php?mode=article&k=54
Other Judges: See http://d71.org/kb.php?mode=article&k=10

After the Contest
Provide the names, contact details and any speech titles of the winners and alternates to the Area Governor.

Download an example Contest Certificate that you may edit for your Club

International Speech Contest entry requirement
For the International Speech Contest only, a contestant needs to have completed at least the first 6 speeches in the Competent Communicator manual before entering at club level. However this requirement does not apply if the contestant is a charter member of a club which has chartered since 1st July in the current Toastmasters year.

    
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