Date 30 Jan 07, 16:47
Description How to use the 'Actual' screen to record actual attendance and roles.
Article scope easy-Speak information
Recording what actually happened
Recording actual attendance, roles and speeches.
Print the Leadership report prior to the meeting and note on it any meeting roles that have been evaluated for CL.
After the meeting, go back to the agenda screen and click on the 'Actual' button to re-assign roles and record unexpected attendance or no-shows.
Use of this screen is identical to the role assignment screen except that there are additional check-boxes for leadership roles which have been evaluated.
Once you have used the 'Actuals' screen no further changes are possible to the planned agenda. So, if you were told of non-attendance prior to the meeting but did not correct the agenda you should make this change prior to using the 'Actuals' screen to avoid marking this member as a 'no-show'.
(It is possible to 're-open' a meeting by clicking on the link that is displayed at the top left after a meeting is fully closed)
Submitting data from this screen updates the membership record with 'last attended', 'last role' and 'last spoke' and also builds the detailed information for mentoring. Details of speeches made and the evaluator for each speech are also saved in the member's record.
You may use this screen at any time after the meeting but it's best to update the actuals fairly quickly so that the membership information is current for mentoring and when you are using the assignment screen for the next meeting.