Date 25 Mar 07, 11:49
Description This document explains how to use the mass e-mail system to send an e-mail to all officers of a selected 'type' (for example all Club Presidents)
Article scope easy-Speak information
Email all, or a selected type, of District and Club Officers
The Mass Mail screen allows Club or District Officers to send a single e-mail to:
Their equivalents at the next higher organisation level
A Club President may use the Area e-mail screen to send a single e-mail to all other Club Presidents in their Area.
(You may also send e-mail to any single recipient by clicking on the e-mail icon in their profile or shown on many other screens)
You must be a District or Club officer and logged in to the system for an Organisational Unit within your span of control to gain acces to this facility.
The following fields are shown on the Mass Mail screen:
Selection You may select one or many officer types for your e-mail or address labels.
Subject and Message: Complete these as you would for any e-mail.
The e-mail will be sent when you press the button at the foot of the e-mail section.
When processing is complete you will be given a list of user names addressed in your e-mail along with a list of any errors in e-mail addresses.
If you are sending e-mail to a large list it will be split up into smaller pieces to reduce the risk of it being trapped by anti-spam filters.
Label choices If you wish to print address labels you may make some additional choices before pressing the button at the foot of the labels section.
Print Country Name - You may choose not to print the country if your selection will all be local to you.
Print Name if address is blank - If a member does not have an address you may choose to print a label with their name anyway.
Print even if e-mail is valid - If you ONLY want address labels where the user does not have a valid e-mail address leave this set to 'No'
The menu item 'District/Division/Area Mail' will only be displayed if you are a Club or District officer with system permission to send mass e-mail and print address labels.